Appendix IV building teams

Concept Quiz

The answers to the following 10-question, true-false quiz are at the end of the quiz. If you miss any of these questions, go back and find out why you got them wrong.

Circle the right answer:

True False 1. Groups produce synergy that creates performance that is greater than the sum of the individual inputs.

True False 2. The best teams tend to be small.

True False 3. A team will perform effectively if all members have technical expertise.

True False 4. High-performing teams have a common purpose.

True False 5. Successful teams translate their vision into measurable performance goals.

True False 6. Team members must contribute equally in sharing the workload.

True False 7. Successful teams encourage social loafing by free riders.

True False 8. If trust is lacking, team members are unable to depend on each other.

True False 9. Members should all share the blame when the team fails.

Answers: (1) False; (2) True; (3) False; (4) True; (5) True; (6) True; (7) False; (8) True; (9) True.

Appendix V behavioral checklist

Look for the following behaviors when evaluating your effectiveness in team building

EFFECTIVE TEAM BUILDING REQUIRES:

1. Establishing a common purpose.

2. Assessing team strengths and weaknesses.

3. Developing specific individual goals.

4. Getting agreement on a common approach for achieving goals.

5. Encouraging acceptance of accountability for individual and team performance.

6. Building mutual trust among members.

7. Maintaining an appropriate mix of team member skills and personalities. Providing needed training and resources.

8. Creating opportunities for small achievements.

APPENDIX VI MINUTES

Minutes

Planning Committee Meeting

Monday, October 21, 2OO8

Present: [All invited attendees who were present are listed here, generally by rank, in alphabetical order, or in some combination.]

Absent: [All invited attendees who were not present are listed here, in similar order.]

The body of the minutes follows the heading: It notes the times the meeting started and ended, all major decisions reached at the meeting, all assignments of tasks to meeting participants, and all subjects that were deferred to a later meeting. In addition, the minutes objectively summarize important discussions, noting the names of those who contributed major points. Outlines, subheadings, and lists help organize the minutes, and additional documentation (such as tables or charts submitted by meeting participants) are noted in the minutes and attached.

Submitted by: At the end of the minutes, the words Submitted by should be added, followed by a couple of blank lines for a signature and then the signer's printed (or typed) name and title (if appropriate). If the minutes have been written by one person and prepared by another, the preparer's initials should be added, just as reference initials are added to a letter or memo.

Well-constructed minutes will remind everyone of what took place, provide a reference for future actions, and make meetings more productive.

APPENDIX VII AGENDA

PLANNING COMMITTEE MEETING

Monday, October 21, 2008

10.00 A.M.to 11.00 A.M.

Executive Conference Room

I.Call to Order

II.Roll Call

III.Approval of Agenda

IV.Approval of Minutes from Previous Meeting

V.Chairperson's Report on Site Selection Progress

VI. Subcommittee Reports

Subcommittee Reports	Person	Proposed Time
a. New Markets	Alan	5 minutes
b. New Products	Jennifer	5 minutes
c. Finance	Craig	5 minutes
Old Business—Pricing	Terry	10 minutes
Policy for New Products	Sarah	10 minutes

9. Announcements

10. Adjournment

APPENDIX VIII CHECKLIST: IMPROVING MEETING PRODUCTIVITY

A. Prepare carefully

• Determine the meeting's objectives.

• Work out an agenda that will achieve your objectives.

• Select participants.

• Determine the location, and reserve a room.

• Arrange for light refreshments, if appropriate.

• Determine whether the lighting, ventilation, acoustics, and temperature of the room are adequate.

• Determine seating needs: chairs only or table and chairs.

B. Be an effective leader

• Begin and end the meeting on time.

• Control the meeting by following the announced agenda.

• Encourage full participation, and either confront or ignore those who seem to be working at cross-purposes with the group.

• Sum up decisions, actions, and recommendations as you move through the agenda, and restate main points at the end.

C. Remember to follow up

• Distribute the meeting's notes or minutes on a timely basis.

• Take the follow-up action agreed to.