Direction
Project Board
Starting up a Project (SU)
Authorize initiationP la n the In itia tion S ta ge - Ac tivitie s
Define reporting & control
Day to day plan for Initiation Stage
Include time & cost data
Review Risks & Daily Log
Management
Project Manager
Req to Initiate a Project
Initiation Stage Plan
Pre-ProjectReq u es t to In itiate a P ro ject
Auth. To Initiate
Request sent to Project BoardInclude Project Brief & Init. Stage Plan
Delivery
Team Manager
Based on OGC PRINCE2® material. Reproduced under license from OGC
Pre-Project
Fig 3.6 Initiation Stage Activities
Request to Initiate a Project
Once the Project Brief and Initiation Stage plan are ready, the Project Manager will ask the Project Board if they can continue to the Initiation Stage. The name that PRINCE2 gives to this request is “Request to initiate a project”.
A lot of activities are done here in this Starting up a Project process, but if the command to start the project came from a programme, then most of the Project Brief information would already be provided by the programme. So the only activity in the Starting up a Project process would be to create the Initiation Stage Plan.
As you can see from the diagram (Fig 3.5 Initiation Stage Activities), all documents and the Request to proceed are sent to the Project Board activity “Authorize initiation”.
Dp: Authorize initiation
The activity Authorize initiation is the first activity for the Project Board and is the first decision (also called a “Control Point”) they have to take.
The Project Board will review the Project Brief and the Initiation Stage plan, and they will check if there is a business case and if the project is worth doing for the organization. So they will look for the following information:
Project objectives and the project scope
The project product description (this is important for the Senior User)
Outline of the Business Case
Overview of known risks
The Project Approach
Overview of team structure and role descriptions
Initiation
Stage
Plan
(deliverables,
cost,
risks)
Corp..
Project mandate
Corporate or Programme Management
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Direction
Project Board
Initiation Notification
Starting up a Project (SU)
Authorize initiation
Authorize in itia tion - Ac tivity
First control point for Project Board
Review: 1) Project Brief 2) Stage Plan
Management
Project Manager
Req. to Initiate a Project
Project Brief + IS Plan
Auth. To Initiate
Authorize in itia tion - Output– Authority to initiate a project
Based on OGC PRINCE2® material. Reproduced under license from OGC
Pre-Project
Fig 3.7 Authorize initiation
If all looks OK and they wish to continue, then they will issue an authorization, which is called “Authority to Initiate a Project” so the project can continue to the Initiation Stage.