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Example of a typical letter megasoft ltd

46 High street, wolverhampton, west midlands(1)

HIGGINS AND BROWNS

BROOKDALE LANCASHIRE

Ref: DG (3) September 25th, 1998 (2)

Dear Sir,(4)

We would like to introduce ourselves as a manufacturer of software with machines currently used in your firm.

We specialise particularly in spreadsheet packages. Our firm has established a reliable reputation in this field over the past years, all over Switzerland, and we feel that we should like to extend our activities to a more European market.

Please find enclosed a pamphlet giving details of our range of software products and services. Should you require any further information, we should be only too pleased to supply the necessary details.(5)

Looking forward to working with your firm in the near future. (6)

Yours faithfully (7)

David Graveney(8)

Sales manager (9)

Encl.: pamphlet (9)

EXERCISE 1. Complete this letter according to the prompt given in brackets.

RAINBOW TRAINING INSTITUTE J. Fisher

53 Bradburn Close The Personnel Manager

Muswell Hill DJ Banking Corp.

London N10 IPJ 54 Smithson Ave.

London E17 6TY

20Th February 1999

Re: International Sales Workshop 5 May

Dear Ms Fisher

__________________________(explaining the reason for writing) about the above mentioned workshop. Unfortunately we have had to cancel it. However, we can include your staff in the July 8 workshop instead if this is convenient.

__________________________(apologising) we were unable to inform you of this change earlier, and I hope you will be able to attend at this date.

__________________________(requesting) you let me know as soon as possible the names of your staff who will be attending.

___________________________(ending) your staff will find the workshop both useful and informative.

Yours_______________________(closing)

T. Reading

T. Reading

Training Manager

EXERCISE 2. Complete this fax which is a reply to the above letter.

DJ BANKING CORP. T. Reading

54 Smithson Ave Training Manager

London E17 6YT Rainbow Training Institute

LONDON

23Rd February 1999

Re:______________________

Dear_____________________

____________________________________ five members of our staff will be able to attend the July workshop.

_____________________________________ the names and addresses of the five participants.

_____________________________________ you could send me 5 copies of the

programme and maps showing the location of the Institute.

____________________________________ meeting you on 8th July.

Yours______________________

J. Fisher

J. Fisher

Personnel Manager