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1.2.4 Covering letter (letter of application)

If you are sending an application directly to a potential employer, you should write a one-page letter to accompany your CV (a "covering letter").

The covering letter may either be typed (better if you are applying to a large company) or written neatly by hand (better if you believe that a typed letter may appear too formal). There is an example covering letter shown below.

If you know the name of the person who is dealing with the job applications, you can start the letter with "Dear Mr Smith" or "Dear Ms Smith" (you can use "Dear Mrs Smith" if you know she is married; if the person has a title you should use it, for example "Dear Professor Smith"), and in this case you should end the letter with "Yours sincerely". If you do not know the name of the person, you should start the letter with "Dear Sir" or "Dear Sir/Madam", and end the letter with "Yours faithfully".

If you are applying for a particular job vacancy, write which job you are applying for (including a reference number if there is one) and where you saw the advertisement. Briefly describe why you think you are suitable for the job; mention any relevant work experience or qualifications which you have.

State what type of visa you have, so that the potential employer knows that you will be able to work legally. You may want to mention the level of your English ability.

Explain in your letter how you can be contacted. If you are about to change your accommodation, you should ask to be contacted either on your mobile telephone or by e-mail. If you give the telephone number of your host family, you should ask them for their permission first, and you should check if they have an answering machine.

Sending your application

Check your CV and covering letter carefully before you send them.

Use the spell-checker on the computer (set the language to British English rather than American English).

Ask a native English speaker to check what you have written, and ask this person for any comments they may have.

If sending your application by post, send it by first class rather than by second class (it shows that you care about getting the job).

If you send an application by e-mail, telephone to make sure that it has arrived, or send an application in the post as well.

Alternatively, you may wish to hand in your application personally; if so, use this opportunity to find out more about the company and ask when you can expect to hear from them.

If you have not heard from the company two weeks after you sent your application (or before the closing date for applications, if there is one), telephone the company to check that your job application has been received and that there haven't been any problems contacting you.

It is often the case that people are invited for an interview for only a small number of the jobs to which they apply. Try not to feel depressed if it takes a long time to get a job. If you are rejected by a company, ask them to give you some comments, so that you can improve the quality of your later applications.

The comprehensive information about Covering Letter is here http://www.eduers.com/resume/Job_Application_Letter.htm.