Заняття №5 Робочий день. Трудові обов’язки. Складання робочого плану та переліку завдань

Мета заняття: Сформувати у студентів загальні та професійно орієнтовані комунікативні мовленнєві компетенції (лінгвістичну, соціолінгвістичну і прагматичну) для забезпечення ефективного спілкування. Формування навичок складання англомовного Memo.

1. Read and discuss the information below:

10 Tips for Planning Your Work Effectively

The definition of a project is often given as a series of tasks which lead to the conclusion of a bigger piece of work. This means that you need to take care to do all of the smaller tasks as well as possible, and planning them is a big part of this.

1. Know Your Milestones

The starting point for work is the project schedule. This is what tells you what you are working towards and when you have to achieve it by. If you know your milestones then you have a much better chance of sticking to them.

2. Delegate

If you look at the list of things to do and realize that it is too big for you then it is time to get other people involved. A good, flexible project team is worth its weight in gold in helping take the load off your shoulders. You shouldn’t be afraid to let go and let others help out.

3. Plan Ahead

How far ahead you need to plan probably depends on how complex the project is and how pushed you are for time. In terms of detailed planning It’s fine to look a week ahead.

4. Use Your Tools

Planning your tasks on a piece of paper is fine but nowadays you will have a lot more modern tools available to you so you should use them. In your early days in the role you should take advantage and find out about all of the tools you can use so that you are comfortable with them by the time the moment comes to use them in earnest.

5. Identify Problems

One of the most important aspects of good planning is that you can find out what problems face you in the future. This means taking a bit of time to think about the tasks and wonder what problems it could entail. Doing this means that you can work out more accurately how long it might take you to resolve each one.

6. Make it Part of Your Day

It’s a good habit to plan for the following day before you go home. This has two benefits. First of all, you don’t have any doubts in your head as you go home: you know exactly what needs done tomorrow. Secondly, you can get off to a flying start the following day.

7. Enjoy It

It is a part of the project manager role which can be reasonably enjoyable if you do it right. Seeing your to-do list get shorter is also a great incentive for doing this the right way.

8. Clear Your Head

In order to plan effectively it is necessary to clear your head of some of the problems and issues which are swirling around in it. This might mean going to a quiet part of the office or waiting until everyone else has gone home.

9. Prioritize

It is easy to look at the list of things to do and cherry pick the easy ones first. This isn’t a great long term approach. You need to be honest and choose the ones which are most urgent regardless of whether you want to do them or not.

10. Know Your Limits

There is no point in planning to do 20 hours of work in a single day. You need to know your limit and not try to take on more than you can do. If you load your day with too much work the only thing that will happen is that you perform to a poor standard on all of the tasks.

2. PRACTICE:

Memos

A memo is: a hard-copy (sent on paper) document used for communicating inside an organization. It is usually short and contains To, From, Date, Subject Headings and Message sections. It does not need to be signed, but sometimes has the sender’s name at the bottom to be more friendly, or the sender’s full name to be more formal.

Example Memos:

To: Health & Safety Committee From: Joe Chairperson, H&S Date: 12 April, 2011 Subject: Room change for next meeting The meeting on Saturday, 24 April has been changed to Room 101.

To: Katherine Lang, Regional Manager From: Stephen Frederichson, Sales Date: 12 May 2011 Subject: Notification of My Resignation I am writing to inform you of my intention to resign from G & S Holdings. I have appreciated very much my four years working for the company. The training has been excellent and I have gained valuable experience working within an efficient and professional team environment. In particular, I have appreciated your personal guidance during these first years of my career. I feel now that it is time to further develop my knowledge and skills base in a different environment. Once again, thank you for your support.

In this memo all the parts are mixed up. Organize the memo so that everything is in the right place (put the correct number in the first column). The first position is placed already. Continue, please:

№ #	Move items in this column
	Please confirm that the cost of the devices is without the changes.
	In order to make a decision, I need the information about the production cost.
	I attach the price lists for next month.
	Thank you.
	From: K.K. Song, Sales manager
1.	To: John Foster, Production manager
	I’ve collected the information about the new prices for the analogues to our products.
	Date: 2 May 2011
	Subject: New prices
	Message: