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Grammar review

Conditional 2

Try to find the correct ending for these conditional sentences.

  1. If I had the time,

  2. If he didn't work so hard,

  3. If I told their father,

  4. If they had more money,

  5. If we got a pay rise,

  6. If you spoke English more often,

  7. We would talk to him,

  8. If you had an appointment,

  9. If I met Julia Roberts,

  10. I would change the service level agreements,

  11. They wouldn't be tired,

a. I would practise my English more.

b. if they went to bed earlier.

c. if he had not upset us.

d. you would become more fluent.

e. if I were in charge.

f. we would not go on strike.

g. I would take her to dinner.

h. he would have more time to play with his children.

i. they would buy a new house.

j. he would be very angry.

k. you could see the doctor.

Find the grammar errors in these quotations and correct them.

  1. If I wasn't an actor, I will be a secret agent. - Elijah Wood, American Actor

  2. We would accomplish many more things if we will not think of them as impossible. - Chretien Malesherbes 1721-1794, French Statesman

  3. To buy books would be a good thing if we also can buy the time to 

read them. - Arthur Schopenhauer 1788-1860

  1. I would be a billionaire if I would want to be a selfish boss. That's not me. - John Gotti American, Mafia Boss

  2. If I were two-faced, will I be wearing this one? - Abraham Lincoln, 1809-1865, 16th President of the USA

  3. If I did had my career over again? Maybe I'd say to myself, speed it up a little. - James Stewart 1908-1997, American Actor

bill of exchange certificate of origin days after sight endorse draft entire year entity footing going concern

line item merchant bank overhead post-closing

to place to the credit of an account visualize

Words and expressions to remember

5. 3

1. Language check

Complete the sentences using the appropriate word. What parts of speech are they?

adjustments - adjusting - adjust

1. We considered those material … applicable to prior years arising from the correction of fundamental errors.

2. The Bank of Russia gave credit organizations time to … to the new conditions.

3. … journal entries are usually prepared at the end of an accounting period.

2. Read the text. Check you know the words and phrases in bold type which may be helpful for understanding in the dictionary supplemented. Adjusting entries

How may times have we entered all the checks, put in all of the deposits, entered all of the receivables and payables, done the bank recs, said, “done at last!” only to realize that we still had to make those final adjustments to make the financial statements just right? It happens to you all the time!

It helps, though, if you plan them in advance. What do you need to consider?

When it comes down to those final adjustments, you have to use the General Journal unless it involves something like a check that was coded to the wrong place. If the software allows it, you then bring up the original transaction and code it to the right account. Adjusting entries take care of those problems that can’t be handled with just recoding transactions.

Here are some typical adjusting journal entries (or AJE’s for short).

  • Depreciation. The amounts come from a schedule. In the General Journal, you enter a debit to Depreciation Expense and a credit to Accumulated Depreciation.

  • Amortized Intangible Assets are treated as depreciation as AJE’s.

  • Inventory. The amount of the adjustment is the difference between the ending inventory amount and the booked amount. Debit or credit Inventory as needed and balance your entry by debiting or crediting the Cost of Goods Sold.

  • Payroll Tax Liabilities. These affect the appropriate liability accounts and payroll tax expense accounts.

  • Loan Balances. At least once a year you like to compare the balances on your books to what the bank says are the balances. You adjust the differences to Interest Expense.

  • Accurals. These can be a whole lot of different things. Asset and liabilities are adjusted to Revenues and Expenses.

A Working Trial Balance (WTB) is a useful tool to help spot and make AJE’s. You use it in conjunction with the GL Report. On the WTB you write the amount that an item should be next to the amount on the report. Next to that you write the difference. Then you spot where the offset entry should be made. You write the difference next to that amount on the WTB. You identify the two (or more) amounts with a number. This is the ID number you use when you make the entry into the General Journal.

AJE’s serve these functions:

They adjust balances. This means that they change the amounts that go to the financial statements.

Reclassifications. These AJE’s move balances from one account to another.

Proposed AJE’s. This one is for those important adjustments that need approval before they are actually entered into the accounting system. If the software doesn’t allow for Proposed AJE’s then you may use an outside program like Excel to show them. Once the manager responsible for signing off on them does so, then they are entered into the accounting package. (Neither Peachtree or Quickbooks allows for Proposed AJE’s).

Accountants put some AJE’s to special uses.

Recurring entries. These entries are the same each month. They always have the same amounts and go to the same accounts. Software can be coded to do these automatically.

Reversing Entries. AJE’s may not be permanent. You may wish to reverse them at the beginning of the next period. These are called “reversing entries”. Okay, so you’ve figured out all of your AJE’s and entered them into the system. The financials have been printed and the month closed. Done? Forget anything?

You did if you didn’t save the papers that explain how you came up with your figures. You should always keep a Journal Detail File either in the Workbook or in a special file folder in a file cabinet. Nothing’s worse than trying to explain later how you came up with your entries and you have no idea! The more AJE’s you can do the more you are doing accounting instead of just bookkeeping.

3. Are the following statements true or false?

1. Adjusting entries take care of those problems that can’t be handled with simple recoding transactions.

2. Adjusting journal entries are called WTB for short.

3. AJE’s change the amounts that go to the financial statements.

4. Reclassifications move balances from one account to another.

5. Recurring entries change each month.

4. Answer the following questions.

        1. What are typical adjusting journal entries?

        2. How often should an accountant compare the balances on the books to what the bank says are the balances?

        3. What adjustments need approval most of all?

        4. Why should an accountant always keep a Journal Detail File in the Workbook?

5. Look through the text and find the word that means the same as:

1. to give your formal approval to sth, by writing your name on a document, letter, etc. to show that you agree with what it says;

2. before the time that is expected, before sth happens;

3. lasting for a long time or existing all the time;

4. suitable, acceptable or correct for the particular circumstances.

6. Arrange the steps in their proper order as they should occur in the accounting cycle. Then turn to page 153 and check yourself.

Step 1

a. prepare financial statements

Step 2

b. prepare a post-closing trial balance

Step 3

c. post from the journal to the ledger

Step 4

d. prepare a source document from a transaction

Step 5

e. journalize and post closing entries

Step 6

f. analyze and journalize transactions

Step 7

g. journalize and post adjusting entries

Step 8

h. complete a worksheet

Step 9

i. prepare a trial balance

7. Complete the text using phrasal verbs about money: pay back, run up, bail out, catch up, shell out ,dip into, put aside, splash out, lay out, save up, scrap by, tide over, get by. Pay attention to the form.

Well, last week I finally ... that money that I had been ... for the past year and a half. I decided that I should really enjoy myself so I ... and had a great meal at Andy's. Next, I went to Macys on Saturday and ... $400 for that suit I'd told you about. Of course, I used a great deal of what I to ... that bill I had ... on my Visa card. It feels great to finally have some money after all those years of .... Thanks again for ... me ...during that long winter of '95. I don't think I would have .. without your ... … Unfortunately, I also had to ... about $250 in insurance costs. Oh well, I guess ... the cash for those things is just as necessary as anything else. ….

8. The Chief accountant has noticed some mistakes in the General Journal. He has asked you to write a memo reminding staff how important it is to make the financial statements right. Use these points to write the memo.

    • check you have entered all the checks;

    • check you put in all of the deposits;

    • check you entered all of the receivables and payables;

    • check you have done the bank reconciliations.