3. Home Assignment:

1) Using your bilingual dictionary find and write out the translations of the following words you need to know to translate the business letter given in exercise 1 in the Workbook.

2) Using the format of business letter write out the letter dictated by Laurence Bradbury to his secretary in exercise 3 in the Workbook.

3) Do exercises 4, 5 from Unit 2 in the Workbook.

4) Find out in the Internet the sample of business letter /cover letter you consider to be the best. Be ready to present it to other students giving your reasons to confirm your choice.

Workbook

Unit 2 Business Letter

1. Study the business letter given below paying attention to its structure. With the help of bilingual dictionary make up vocabulary of words you don’t know the meaning of:

Esq. = Esquire – enclosure –

ref = reference – favorable –

enquire – terms –

range – look forward to –

equipment – pp=per procurationem –

up-to-date – addressee –

Brownlee & Co Ltd

5 High Street, Blackheath, London se3b shy (1)

tel: 01-852 6872

L. Bradbury Esq., (2)

Manager,

Bradbury & Williams,

40 Shaftesbury Avenue,

London W1A 4WW

October 22, 2011 (3)

Our ref: SM/DK (4)

Dear Mr. Bradbury,

Thank you for your letter of October 22^nd, enquiring about our range of office

equipment. (5)

I enclose an up-to-date price list and our latest catalogue which I hope includes

something of interest to you.

You will notice that we offer very favorable terms of payment. (6)

I look forward to hearing from you again. (7)

Yours sincerely, (8)

Sarah Mann (9)

(10) pp Dennis Kiley (11)

Sales manager (12)

Encs (13)

From “The Digest”

2. Read the notes on business letter writing which correspond to the numbers(1-13) in the sample in exercise 1.

(1) – the address of the firm sending the letter is often printed on the paper – this is called the letterhead;

(2) – the name, position, firm and address of the addressee (the person you are writing to);

(3) – the date;

(4) – the reference (usually the initials of the person writing the letter and the person who types it);

(5) – the first paragraph says why you are writing;

(6) – the second paragraph says what you want or what you are doing (the real reason for writing the letter);

(7) – the final paragraph is a polite ending;

(8) – you write “Yours sincerely,” if you know the name of the addressee, and “Yours faithfully,” if you don’t;

(9) – the signature;

(10) – pp stands for “per procurationem” – it means Sarah Mann signed the letter for Dennis Kiley

(11) – the person writing the letter;

(12) – his position in the firm;

(13) – encs stands for “enclosures” – here the enclosures are the catalogue and price list.

3. Write out the letter dictated by Laurence Bradbury to his secretary, Silvia Moody, using the proper business letter format. She must put in the capital letters and punctuation. Don’t forget the date and the addressees. Remember that not everything he says will go in the letter.

“Take a letter, please, Miss Moody. It’s to Dennis Kiley of Brownlee & Co. his address is on his letter to us – dear mr kiley thank you for your letter of October 22^nd and for enclosed catalogue and price list (new paragraph) I am very interested in your high-backed executive chairs but I notice that you only advertise them in olive green or dark brown is it possible to order them in black if so I would like to order twelve for our boardroom (new paragraph) I look forward to hearing from you in the near future yours sincerely etc. …”

4. The words and their definitions were accidentally mixed up. Help to match words with their definitions.

1. salutation	a) a formal interchange of views
2. fare	b) practical ability to do smth. Well
3. skills	c) academic title given by the university
4. degree	d) a word or sign by which one greets another
5. conference	e) money charged for a journey by bus, ship, taxi
6. complimentary close	f) a firm that puts forward or support
7. market research	g) an formal talk given in public
8. currency	h) the expression of courtesy at the end of the letter
9. sponsorship	i) careful investigation for new facts in the market
10. speech	j) money being in use in a country

(Check yourself using keys)

5. Complete the e- mail letter choosing only one option (from a, b or c) corresponding to your answer to questions 1-10.

Re: Hi Date: 15.10. 2010 From: j.miller@luxiphon.uk To: Georgeieg@yahoo.co.uk.

(1)……..

(2)……… in Glasgow next week (3)…. , and I was wondering if (4) … somewhere for dinner; it seems such a long time since we last saw each other .

(5) ….. the White Horse Inn (6) …. At 8?

Let me know during the week whether (7)… .

If you can’t make it maybe we can (8) … .

(9) ….. seeing you again!

(10) …

Jens

1. a) Dear Sir	b) Dear Mr. Garyson	c) Dear George
2. a) I will	b) I am due to be	c) I am willing to be
3. a) on business	b) for business	c) to do business
4. a) we could meet	b) we have met	c) we would meet
5. a) May be	b) How about	c) May I suggest
6. a) Tuesday	b) the Tuesday	c) on Tuesday
7. a) this is conventional	b) this suits you	c) this is convenient for you
8. a) come to an arrangement	b) find something else	c) arrange something else
9. a) I am pleased to	b) Looking forward to	c) I hope to
10.a) Yours sincerely	b) Regards	c) With best wishes

Individual assignment