Unit 2 Business Letter

1. Read the text. Write out all the words you do not know the meaning of. Pay special attention to the underlined words and word combinations. Get ready to explain cover letter structure.

How to Write a Cover Letter to be considered to Job Interview.

Cover letter is the first stage to make human resources identify each applicant including his abilities, skills and experience.

Therefore, it is important that applicants should learn how to write a cover letter being considered by human resources to be invited to the job interview.

The format of cover letter contains three parts:.

1. Introduction. This is very important to write briefly and clearly explaining why this job is important for you and why you are interested in it.

2. Body. In this section you should provide your qualification description. Avoid writing long rhetorical explanations. Applicants should write about work and skills meeting the needs of their perspective employers specifying why they best suit for the position. In this section the applicant has the opportunity to get more chance for job interview.

3. Closing. Here the applicant should indicate how much he is interested in this job and impressed with company work. It is important to indicate that applicant is ready to give more information and his portfolio at the request.

4. Complimentary close should end with a polite phrase such as “Sincerely yours”, signature and printed name of the applicant to complete the cover letter.

Cover letter

human resources

applicant

skills

job interview

introduction

closing

perspective employers

complimentary close

2. Look through the sample of cover letter written by Patricia Chopin and give your comments as for its structure taking into account the information given in exercise 1 (not more than five sentences).

Patricia chopin

5540B Street, Bridgeton, Missouri 63044

(314) 555.1697 patti@anyisp.com

February 22, 20xx

Cassandra Peri, Manager

Divot Delivery Services

1205 Meridian st., Suite 7

Bridgeton, Missouri 63044

Dear Ms. Peri:

Your posting for an Executive Assistant indicated requirements that closely match my background

and expertise. I have enclosed my resume to provide a summary of my qualifications and background for your review.

Throughout my career, I have maintained the highest performance standards within a diverse range of administrative functions, which is clearly illustrated by my past successes. As Assistant to the Chief Financial Officer of SPTM Systems, Inc., I streamlined operations and reduced costs by consolidating operations and negotiating competitive rates with service providers. Additionally, while serving as an Assistant to a senior partner of Smith, Inc., I facilitated the implementation of a new promotional strategy that significantly increased the company’s profile.

Further qualifications I offer include the following:

• Successful track record supporting the efforts of executive-level staff, including CFOs, presidents and senior partners.

• Strong background in all aspects of office management, from scheduling meetings and coordinating travel to overseeing budget and accounting functions.

• Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations.

With excellent organizational and communication skills, on outstanding work ethic, and the ability to work well in both team-oriented and self-directed environments, I am positioned to exceed your expectations. I would welcome an opportunity to meet with you to discuss my qualifications and candidacy in further detail. Thank you for your time and consideration.

Sincerely,

Patricia Chopin

Enclosure

(The text is retrieved from the Internet at http://www.letter-resume.com/2012/cover-letter samples/businesscorrespondence.html as of 5 February 2012 and modified as compared with the original)

3. Using the “Excellent Example” sample given below write cover letter for your own set of documents.